Adding clients

How to add companies to your watch list — one by one, via CSV, or using the demo mode.

Adding a single company

Go to /manage and use the 'Add a company' form. You can search by company name or enter the Companies House registration number directly. PenaltyProof looks up the company and shows the current filing status before you confirm — you see what you are monitoring before you add it.

Bulk CSV import

To add multiple companies at once, use the CSV import on the manage page. The expected format is one column: either company registration numbers or company names, one per row, with no header. PenaltyProof validates each row and shows a preview before committing. Rows that fail validation (company not found, already on your list) are shown as errors; valid rows are imported.

Demo companies

When you first sign up, PenaltyProof offers to add a set of demo companies to your list. These are real UK companies with filing histories that illustrate the various alert states — overdue, upcoming, quiet. Demo companies are labelled in the dashboard and can be removed at any time.

Company limit by plan

Free accounts can monitor up to 5 companies. Starter accounts up to 50. Pro and Practice accounts have no company limit. The limit is the number of companies actively on your list — removing a company frees up a slot.

Common questions

Can I add LLPs as well as limited companies?

Yes. PenaltyProof monitors both UK limited companies (Ltd) and limited liability partnerships (LLP). Both are registered at Companies House and have confirmation statement and annual accounts obligations.

What if the CSV import shows errors?

Each error row explains why it failed (company not found, duplicate, or limit reached). Valid rows are imported even if some rows error — you do not need to fix the whole file before any rows are accepted.

How do I remove a company?

Open the company detail at /manage and use the 'Remove' option. This immediately removes the company from your watch list and stops all further alerts for it. It does not affect the company's filings at Companies House.

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